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Kai

A full blown PMC for Construction

Kai

About Kai

Kai is a next-generation Project Management & Compliance platform specifically engineered for the construction and infrastructure sectors. It centralizes site governance, safety, quality control, cost management, and document collaboration into a single, intelligent ecosystem.

Targeting Project Management Consultants (PMC), large-scale construction firms, and site engineers, Kai replaces fragmented spreadsheets and disconnected tools with a unified, data-driven solution.

Key Features

Site Governance & Safety

  • Incident & Accident Management: Comprehensive tracking of reportable accidents, non-reportable accidents, near misses, and incidents with root cause analysis (RCA), CAPA, and witness statements.
  • Permit to Work (PTW): Digital permit management for hazardous activities like Hot Work, Work at Height, Confined Space, Electrical Work, etc., with isolation requirements, gas testing, and approval workflows.
  • Safety Inspections & Audits:
    • Site Inspections: Conduct PMC walkdowns, contractor HSE inspections, and specific equipment inspections (scaffolding, lifting, electrical).
    • Audits: Manage internal, external, client, and ISO certification audits with finding tracking (critical, major, minor).
    • Safety Checklists: Customizable checklists for various high-risk activities.
  • Environmental Management:
    • Monitoring: Track air quality, noise, water, vibration parameters against regulatory limits.
    • Waste Management: Manage hazardous and non-hazardous waste disposal with manifest tracking.
    • Spill Incidents: Report and track environmental spill incidents and cleanup.
  • Emergency Management: Manage emergency contacts, assembly points, mock drills (fire, evacuation, chemical spill), and emergency equipment tracking.

Quality Control (QA/QC)

  • Non-Conformance Reports (NCR): Raise, track, and close NCRs (Quality, Safety, Environment) with cost impact analysis and corrective actions.
  • Inspection & Test Plans (ITP): Define and manage inspection points (Hold, Witness, Review) for critical construction activities with digital checklists.
  • Quality Inspections: Conduct quality inspections with integrated checklists and deficiency tracking.
  • Material Management:
    • Material Approval Requests (MAR): Streamline material approvals with technical specifications and vendor details.
    • Material Test Reports (MTR) & Concrete Quality: Track material testing and specific concrete cube test registers (CTR) with strength analysis and early approval workflows.
    • Delivery Challans & Gate Passes: Verify material entry/exit with digital gate passes and challan verification.
    • Sample Mockups: Manage approval of physical samples and mockups.

Project Management & Controls

  • Schedule Management: Comprehensive project scheduling with Gantt charts, critical path analysis, dependency management (FS, SS, FF, SF), and progress tracking.
  • Cost Management:
    • Budgeting & Cashflow: Track project budgets, actual costs, and time-phased cashflow.
    • Change Management: Manage Change Requests and Change Orders with cost and time impact analysis.
    • Payment Applications & Certificates: Streamline contractor payment applications and certification processes with tax calculations.
  • Risk Management: Maintain a project risk register with severity/likelihood scoring, mitigation plans, and risk owners.
  • Project Execution Plan (PEP): Define and track project strategies, scope, and objectives.
  • Site Diary: Daily logs of site activities, weather conditions, manpower, and equipment.
  • Resource Management:
    • Manpower: Track daily manpower counts, mobilization schedules, and skill levels.
    • Equipment: Manage equipment registers, mobilization schedules, and certification validity.

Document Management & Collaboration

  • Document Control: Centralized repository for all project documents (Drawings, Specifications, Contracts, etc.) with version control.
  • Transmittals: Formal document submission and acknowledgement tracking.
  • RFIs & Design Queries: Manage Request for Information (RFI) and Design Queries with priority levels and response tracking.
  • Drawings & Shop Drawings: Manage construction drawing sets and shop drawing reviews/approvals.
  • Meeting Management: Schedule meetings, record minutes of meeting (MoM), and track action items.
  • Universal Comments & Reviews: Integrated document review workflows and commenting system across all modules.

Procurement & Contracts

  • Procurement Packages: Manage procurement packages from planning to award.
  • Pre-Qualification: Vendor pre-qualification with financial and technical evaluation scoring.
  • E-Bidding: Digital tendering and bidding platform.
  • RFP & Contracts: Manage Request for Proposals (RFP) and contract lifecycle management.
  • Vendor Management: Comprehensive vendor database with performance ratings and categorization.

Project Administration

  • IAM & Access Control: Granular role-based access control (RBAC) with custom security rules and policies.
  • Training & Competency: Manage worker inductions, toolbox talks, and competency records/certifications.
  • Statutory Compliance: Track regulatory compliance requirements and renewals.

Meet Kai AI - Your Intelligent Site Assistant

Kai AI is the AI-powered heart of the Kai platform, designed to turn raw project data into actionable intelligence. It acts as a 24/7 knowledgeable assistant that understands the complexities of construction projects.

What Kai AI Does

  • Instant Risk Analysis: Kai AI constantly analyzes project data to identify top risks, such as failed concrete tests, critical open NCRs, or overdue corrective actions. It can instantly tell you, "The highest impact risk is failed concrete tests affecting structural integrity."
  • Smart Query Resolution: Ask natural language questions like "Show me open NCRs," "Which contractor has the most safety issues?" or "What is blocking our schedule?" and get immediate, data-backed answers with visual charts and lists.
  • Cross-Module Intelligence: Kai AI connects the dots between different modules. It can correlate failed concrete tests with quality NCRs or link safety incidents to training needs, providing a holistic view of project health.
  • Proactive Alerts: Instead of waiting for you to find problems, Kai AI highlights critical approvals pending, expired permits, and safety trends that need attention.
  • Decision Support: Whether it's analyzing contractor performance or suggesting mitigation plans for identified risks, Kai AI provides the insights needed to make informed decisions quickly.

Kai with Kai AI transforms site management from reactive fire-fighting to proactive governance.